Job description: Fiscal Specialist

Definition

Under general supervision performs fiscal duties and work in support of accounting processes. Work involves verifying, auditing, classifying, processing, tracking, posting and reconciling payroll, accounts payable, travel claims, tax matters, and a variety of billings and payments, and reimbursements, and accounts receivable, public assistance grants, trust accounts and client payments received via pay check deductions.

Examples of Duties

1. Reviews and audits accounting documents such as invoices, requisitions, purchase orders, bills, warrants, claims and other documents for arithmetical accuracy, completeness, and adherence to county policies and procedures, agreements and contractual requirements; verifies totals and availability of funds before processing.

2. Prepares a variety of accounting documents including statements, billings, reimbursements, delinquency notices, purchase orders, requisitions and requests for warrants.

3. Processes payments, invoices, billings, reimbursement, credit card statements, claims, billings; tracks and conducts research and information gathering to support resulting product.

4. Maintains ledgers, journals, logs, files and other accounting or fiscal records; sets up, extracts, posts, adjusts and reconciles entries to centralized accounting records; classifies and codes accounting transactions.

5. Collects, distributes, and allocates funds to correct accounts. Maintains appropriation and revenue records; prepares journal vouchers and budget transfers; reviews account; reconciles statement of expenses, revenues, trial balance statements, tax and trust fund accounts, general fund, petty cash fund and department funds; reconcile balance sheet to general ledger.

6. Types alpha and numeric data, requisitions, tabulations, statements, and other materials and operates standard office equipment including computer terminals.

7. Maintains information for and/or prepares monthly, quarterly and/or annual fiscal and statistical reports; performs research to resolve errors or identify discrepancies. Prepares reports on the status of accounts, contracts, grants, fee receipts, entitlements and reimbursed programs, accounts receivable, accounts payable, and trust accounts.

8. Computes charges, interest, penalties, refunds and other financial data; verifies totals and extensions; calculates totals and balances accounting documents to ledgers, control totals and other documents; recommends and/or processes penalty cancellations and refunds.

9. Interprets regulations, procedures and contractual or other legal requirements for the purpose of determining the appropriate procedure/regulation or formula to apply; resolves routine problems without assistance.

10. Operates computer and applicable software and a variety of other office machines to enter and retrieve a variety of data and to produce and/or process a variety of materials.

11. Sorts and lists warrants; balances to disbursement figures; cancels warrants; checks warrants for fraudulent or improper endorsement or other discrepancies. Researches overdue invoices, missing codes, receipts or invoices or problems with misapplied payments, etc.

12. May key a variety of accounting documents, memos, letters, statistical reports or other reports incidental to the performance of the general accounting duties.

13. Prepares bank or account fund deposits.

14. Prepares and maintains a variety of statistical reports and records; creates worksheets to track required data; compiles and prepares periodic and special reports.

15. Computes replacement costs by checking scaled measurements; makes computations of square footage and applies the proper cost of depreciation factors selected from standardized tables.

16. Maintains bond and interest records.

17. Obtains bids; tracks, logs and maintains inventory of supply room.

18. Assists in the training of other staff members as needed.

Minimum Requirements
Two (2) years of full-time fiscal clerical experience reviewing, reconciling, and maintaining fiscal/accounting records as the primary function of the job.

JM Temporary Services & Affiliates, Inc., dba JM Staffing, JM Medi-Stat is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status