University Human Resources is seeking a HR Support Specialist. This is a full-time (1.00 FTE), 12-month, professional faculty position.
The HR Support Specialist is an integral member of the HR Service Center team and University Human Resources (UHR) providing quality services to members of the OSU community. The HR Service Center teams are currently housed on the main OSU campus in Corvallis, Oregon.
The HR Support Specialist is part of a team that provides service to the academic, teaching, research, and administrative customers of the university. The HR Support Specialist is responsible for performing Human Resources (HR) responsibilities, including, but not limited to processing job and employment terminations, making leave adjustments, managing transactions through a software ticketing system, HRIS data entry, auditing and data management, and assisting units/employees with job change activities throughout the life cycle of the employee.
The HR Support Specialist performs customer service, data entry, and processing-related duties.
The HR Support Specialist serves as a resource regarding state, federal, and University rules, policies, and procedures in areas assigned. The HR Support Specialist works independently under general guidance from the supervising HR Support Services Supervisor, Associate Director or Director.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS
:
- Top 1.4% university in the world
- More research funding than all public universities in Oregon combined
- 1 of 3 land, sea, space and sun grant universities in the U.S.
- 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
- 7 cultural resource centers that offer education, celebration and belonging for everyone
- 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
- 35k+ students including more than 2.3k international students and 10k students of color
- 217k+ alumni worldwide
- For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine county. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a
comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
- Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
- Retirement savings paid by the university.
- A generous paid leave package, including holidays, vacation and sick leave.
- Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
- Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the
Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Position Duties
60% –
MANAGING
EMPLOYEE
JOB
CHANGES
&
JOB
/
EMPLOYMENTTERMINATIONS
:
- Processes employee/employment change activities and actions for all job and position types: classified, unclassified (academic/research and professional faculty), and short-term appointments (temporary and academic wage).
o Prepares appointment letters, generates pay changes, processes supervisor updates, and FTE changes based on customer and unit/department requests utilizing ticketing software and HRIS.
- Processes employee resignations and employment terminations.
o Collaborates with employee, supervisor, the Benefits team, and Payroll to complete termination process by confirming final check delivery status, updating mailing address(if needed), reviewing timesheet for completion and adjusting leave balances, as needed.
- Establishes and/or updates Banner records needed to record changes throughout the employee life cycle.
20% –
SYSTEMS
&
RECORDS
MANAGEMENT
:
- Manages ticket system daily for task assignments including prioritizing requests, coding new tickets; reviewing tickets for duplication; ensuring that tickets are processed timely, and deadlines are met.
- Scans/ uploads documents pertaining to employee changes throughout the life cycle into UHR document management system. Oversees retention of employee-related records in a variety of formats. Ensures compliance with policies, rules, and regulations.
- Composes correspondence and/or draft responses for routine Human Resources matters. Using fixed-term letter database or UHR models/templates, creates notice of appointments, distributes to units, and scans/uploads into UHR document management system. Reports issues and recommends improvements as needed.
5% –
MONITORING
AND
AUDITING
:
- Under supervisory direction, reconciles HRIS data and other HR functions related to assigned area of responsibility according to University Human Resources (UHR)guidelines and protocol. Takes necessary action to correct issues or escalates to supervisor, as appropriate.
- Audits and reconciles timesheets on a monthly basis. Adjusts timesheets as needed. Responds to employee-related requests for information such as leave balances and paycheck information. Reconciles and researches leave balances.
5% –
COLLECTIVE
BARGAINING
:
- Under the direction of University Human Resources, supports the strike planning process including collecting and organizing department strike plan information from assigned customers(s) for management and attending confidential meetings for strike planning and preparation.
- In the event of a strike, represents management’s interests by assisting units with resource planning and staffing, and assists with records administration activities (for example, time and leave recording and auditing) as part of the University strike plan.
5% –
TRAINING
AND
PROFESSIONAL
DEVELOPMENT
:
- Participates in the training and development of others (new members of the HR Support Services team as well as new unit/department HR liaisons). This includes integration activities for new UHR employees and procedural and transactional training for departmental/college employees.
- Maintains professional and technical competency for self. Stays current on new policies, procedures, and regulations.
5% –
OTHER
DUTIES
:
- Completes other duties as assigned by Supervisor or Service Center leadership. Participates on committees and work groups as applicable.
Minimum/Required Qualifications
A Bachelor’s degree in Human Resources Management, Personnel Management, Industrial Relations, Business Administration or a related field, and two years of professional level Human Resources experience.
OR
Valid certification as a Professional in Human Resources awarded by the Human Resources Certification Institute (HRCI) or the Society of Human Resources Management (SHRM) and three years of professional level Human Resources experience.
OR
Four years’ experience providing administrative support in program administration, including demonstrated ability for the following:
- (1) Detail-oriented, excellent organizational skills, proactive and accustomed to meeting deadlines;
- (2) Proficiency in data entry and records data from electronic and hard copy source materials into system(s) using an electronic keyboard or optical scanner;
- (3) Organizational skills with the ability to prioritize multiple tasks and complete projects under deadline pressure, and the ability to identify situations that may need further research and/or escalation to supervisor.
User-level experience with the following software: Database and reporting tools, Windows-based software, and Microsoft Office applications: Word, Excel, and PowerPoint.
Required Knowledge, Skills, and Abilities.
Ability to analyze complex and sensitive issues and situations, identify alternative solutions, forecast consequences of proposed actions and propose effective course of action.
Experience working in a fast-paced customer-oriented environment.
Ability to effectively collaborate and build relationships with key stakeholders.
Demonstrated commitment to inclusiveness, collaboration and teamwork across all levels in the colleges and central administration.
Demonstrated human relations and effective communication skills in a team environment.
Demonstrated ability to work independently and resolve problems.
Strong written and oral communication skills.
Demonstrable commitment to promoting and enhancing diversity.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per
OSU
Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Preferred (Special) Qualifications
- User-level experience with Administrative database-SunGard Higher Education Banner(HRIS module).
- Experience using an electronic records imaging system.
- Experience working in a fast-paced customer-oriented environment.
- Experience performing duties in human resources management in an institution of higher education, or comparable environment.
Working Conditions / Work Schedule
This position will primarily adhere to a normal business schedule of 8:00 am to 5:00 pm (M-F) on the OSU campus and may occasionally work away from the primary work site. Will be expected to work beyond the normal schedule when necessary to meet deadlines and perform other critical work.
This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities. No
Posting Detail Information
Anticipated Appointment Begin Date
06/15/2023
Anticipated Appointment End Date
Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
3) Please share with us what inclusive excellence means to you, and how you have incorporated those values into your professional work, volunteer work or personal life (500 words or less). (Upload as Other Document 1)
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact: Angela Williamson at angela.williamson@oregonstate.edu or 541-737-3252
OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
The anticipated starting salary will be $42,000 – $56,000
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard 05-010 et seq. Incumbents are required to self-report convictions. Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement.