Working Title of Vacant Position

Office Assistant/Part-Time

Job Type

Part Time

Posting Type

Public

Number of Vacancies

1

Department

FIRE

Division

FIRE PREVENTION

Requisition Number

2023199P

Number of hours worked per week

25

Work Schedule

Monday-Friday; 8:00am to 2:00pm. Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.

Work Site Location

Public Safety Building, 304 Albemarle Dr., 23322

Position Driving Requirement

O - Occasional

Pay Basis

Weekly

Advertised Salary

Starts at $15.00/hourly

Job Description

• Answers multi-line telephone, or radio; provides routine information, directs caller to appropriate personnel, or takes and relays messages.
• Processes incoming and/or outgoing mail and packages; opens, time stamps, sorts, and distributes mail to appropriate personnel or departments; prepares special mailings.
• Greets and assists visitors or customers/clients for assigned area;
• Provides routine information or forms, assists with completion of standardized records, documents, or applications, or directs party to appropriate personnel/department.
• Sorts, indexes, and files office materials; checks reports, records, plans, forms, and other data for clerical accuracy, completeness, and conformance with established regulations and procedures.
• Compiles information from various sources for records and reports; performs routine computations, and maintains and updates departmental records and logs.
• Provides services to the public; collects receipts, and accounts for funds collected; schedules interviews, tests, and/or inspections.
• Receives and relays citizen complaints and service requests;
• Receives, checks, processes, and files service reports.
• Orders, receives, and stocks office supplies; maintains and/or operates routine office equipment.
• Maintains database and coordinates programs/operations for area of responsibility.
• Assists with special projects as directed by supervisor.
• Performs other related duties as assigned.

Required Qualifications

VOCATIONAL / EDUCATIONAL REQUIREMENT : Requires high school diploma or GED and any combination of education and experience equivalent to satisfactory completion of one year of college education in clerical skills, or a closely related field.

EXPERIENCE REQUIREMENT : In addition to satisfying the vocational/education standards, this class requires a minimum of six months of full-time equivalent experience in administrative support.

SPECIAL CERTIFICATIONS AND LICENSES : Depending on position, may require a valid driver’s license in compliance with City Driving Standards .

SPECIAL REQUIREMENTS : Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.

Preferred Qualifications

Experience in Microsoft Word, Excel, and Outlook. Experience in
Kronos also preferred.

Job Open Date

05/06/2023

Job Close Date

05/14/2023

Open Continuous

Special Instructions to Applicants

Pre-Work may be required before candidates are selected for an
interview.

Those applicants selected for an interview will be given a skills
assessment test following the interview.

Overall Physical Strength Demands

L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

Standing

Frequently- From 1/3 to 2/3 of the time.

Sitting

Continuously- 2/3 or more of the time.

Walking

Frequently- From 1/3 to 2/3 of the time.

Lifting

Occasionally- Up to 1/3 of the time.

Lifting Amount

Exerting up to 20 lbs

Carrying

Occasionally- Up to 1/3 of the time.

Carrying Weight

Exerting up to 20 lbs

Pushing/Pulling

Rarely- Less than 1 hour per week.

Pushing/Pulling Weight

Exerting up to 10 lbs

Reaching

Frequently- From 1/3 to 2/3 of the time.

Handling

Frequently- From 1/3 to 2/3 of the time.

Fine Dexterity

Continuously- 2/3 or more of the time.

Kneeling

Occasionally- Up to 1/3 of the time.

Crouching

Occasionally- Up to 1/3 of the time.

Crawling

Rarely- Less than 1 hour per week.

Bending

Occasionally- Up to 1/3 of the time.

Twisting

Rarely- Less than 1 hour per week.

Climbing

Rarely- Less than 1 hour per week.

Balancing

Occasionally- Up to 1/3 of the time.

Vision

Continuously- 2/3 or more of the time.

Hearing

Continuously- 2/3 or more of the time.

Talking

Continuously- 2/3 or more of the time.

Foot Controls

Rarely- Less than 1 hour per week.

Machines, Tools, Equipment and Work Aids Used

General office equipment, computer, printer, fax, scanner,
telephones, radios, etc.

Protective Equipment Required

None

Mechanical Hazards

N = Never

Chemical Hazards

N = Never

Electrical Hazards

N = Never

Fire Hazards

N = Never

Explosives

N = Never

Communicable Diseases

N = Never

Physical Danger or Abuse

N = Never

Other

N = Never

If Other, Description

Dirt and Dust

S = Seasonally

Extreme Temperatures

S = Seasonally

Noise and Vibration

M = Several Times Per Month

Fumes and Odors

N = Never

Wetness/Humidity

S = Seasonally

Darkness or Poor Lighting

N = Never

Primary Work Location

Office Environment

Time Pressures

Frequently- From 1/3 to 2/3 of the time.

Emergency Situations

Frequently- From 1/3 to 2/3 of the time.

Frequent Change of Tasks

Frequently- From 1/3 to 2/3 of the time.

Irregular Work Schedule/Overtime

Occasionally- Up to 1/3 of the time.

Performing Multiple Tasks Simultaneously

Frequently- From 1/3 to 2/3 of the time.

Working Closely with Others as Part of a Team

Occasionally- Up to 1/3 of the time.

Tedious or Exacting Work

Continuously- 2/3 or more of the time.

Noisy/Distracting Environment

Occasionally- Up to 1/3 of the time.

Other

If Other, Description

Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)

None

Minimum Requests

0

Maximum Requests

4