Program Assistant, Special Education

Position Type: Classified, Non Exempt
Hours/FTE: 1.0 FTE, 8 hours/day
Salary: $16.65 - $23.56
Start Date: Mutually agreed upon hire
Calendar: 260 days
Benefits: Medical, Dental, Vision insurance, paid leaves and holidays, Public Employee Retirement (PERS). Full description of benefits available in ESD-LCEA Collective Bargaining Agreement.

Notes:

• Complete job description is attached.
• Please ensure that your cover letter explains how your experience and interest make you an ideal candidate for this position.
• Oregon schools have been directed by the Governor under OAR 333-019-1030 to ensure that school teachers, staff and volunteers are fully vaccinated against COVID-19. "Fully vaccinated" is defined as 14 days after receiving all required doses of an approved COVID-19 vaccine (currently two shots of Pfizer or Moderna vaccine, or one shot of Johnson & Johnson vaccine). Under this rule employees must provide proof of COVID-19 vaccination. Exemptions may be made only for eligible medical or religious reasons.

POSITION PURPOSE: The position provides general office support for the Special Education programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

A. Maintain complex, specialized records (IEP’s) in student information system, and prepare narrative and/or statistical reports as necessary.
B. Maintain student files, including IEPs in compliance with statutes and established rules.
C. Monitor Workers Compensation coverage for students who are working or volunteering as part of their planned programs.
D. Prepare/process narrative and statistical reports as assigned.
E. Order supplies for assigned programs.
F. Receive, process and disseminate supplies, equipment and materials.
G. Process travel and expense reimbursements.
H. Track classroom, consultant and supervisory budget allocations and expenses.
I. Sort and distribute incoming mail.
J. Maintain an inventory of materials or specialized equipment and distribute to classrooms upon request.
K. Assist with planning and organization of program meetings and workshops including participant databases as appropriate.
L. Provide secretarial support for special departmental projects.
M. Provide backup/secondary support for co-workers in the department.

QUALIFICATIONS:
A high school diploma or equivalent and at least two years of general office experience or a combination of post high school education and experience are required. Ability to read, write, and speak in Spanish preferred. Proficiency in the use of web-based communication tools and information sharing systems, spreadsheet, database, and word processing software to perform the duties of the position and knowledge of basic bookkeeping processes are essential. Knowledge of special education rules, procedures and requirements is preferred. Complete job learning time may take three to six months.


About Lane ESD’s Special Education Services
Lane ESD’s Special Education Service Area provides a wide range of services to districts in Lane County, including School Psychology, Speech Language Therapy and Augmentative Communication services, behavior consultation, and direct or related services for students with cognitive impairments, students with emotional/behavioral disorders, students with low-incidence disabilities, adjudicated at-risk youth, and young adults served at the State Hospital.

About Lane ESD

• In providing services to Lane County school districts, Lane ESD seeks to fulfill our core purpose of Shaping the Future: Supporting Excellence in Education. Lane ESD employees strive to embody core values of equity, commitment, leadership, collaboration, and integrity.
• The mission of education service districts is to assist school districts and the Department of Education in achieving Oregon’s educational goals by providing equitable, high quality, cost-effective and locally responsive educational services at a regional level. The ESD partners with school districts, local universities and community college, and other community agencies in providing quality services to the component school districts in Lane County.
• Lane Education Service District provides a wide array of services to the 16 School Districts in Lane County serving about 45,000 students. Services in special education, school improvement, technology, and administrative services are designed to support districts in meeting the challenge of serving a diverse student population. We focus on systemic school improvement, multicultural curriculum, and assisting districts in development of students who are well prepared to be global citizens. Additional information about Lane ESD is available at www.lesd.k12.or.us

Lane ESD is an equal opportunity employer, and complies with federal and state statutes which prohibit discrimination on the basis of race, color, national origin, religion, sex, age, handicap and marital status.