The Administrative Assistant, under the supervision of the Chief Operating Officer (COO), is responsible for supporting weekly administrative tasks, including organization of new employee onboarding tasks, management of >150 employee timecards, and payroll oversights within the general outline established by the COO. The Administrative Assistant reports directly to the COO and works closely in the day-to-day management of onboarding and payroll functions. While the Administrative Assistant may work with other members of the leadership team, this position is responsible to the COO. Work may be completed remotely

Administrative Responsibilities

• Handle administrative requests and queries from senior managers

• Assist in on-boarding of new staff

• Maintain organization of HR files and monitor for renewal of annual compliance requirements

• Support payroll and benefits, which includes timecard management and reconciliation, as well as timely submission of payroll on a bi-weekly basis

• Support accounts receivable and payable, including client invoicing and collections

• Help to ensure that the company operates within budget

• Provide regular and ad hoc financial reporting

• Ensure proper documentation for expenses, income, and other expenditures in the accounting system.

• Oversee maintenance and upkeep of business platforms

Professional Responsibilities

• Demonstrate appropriate and professional behaviors amongst staff, leaders, and clients

• Uphold MedScribes key values of Quality, Efficiency, and Teamwork

• Maintain confidentiality of all information.

• Address issues in a timely manner and adhere to deadlines

• Maintain strong communication skills in a distributed company setting using the approved platforms for communication

• Follow company policies and procedures as stated in the Employee Handbook as presently existing or as may hereafter be amended.

• Any additional duties as determined by the COO.